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News from City Hall

City Communications Office

City of Kansas City, Mo.

www.kcmo.org

FOR IMMEDIATE RELEASE: Feb. 19, 2014

City Auditor’s Office recommends ways

to better manage surplus property

The City of Kansas City, Mo., City Auditor’s Office released an audit today on City-owned surplus property such as office supplies, furniture and equipment, unclaimed lost and found items, and vehicles and heavy equipment—basically, everything except real estate. The audit focused on what the City does with this property once a department no longer needs it, and what safeguards against loss or theft are in place.

The audit concluded that the Surplus Property Office does not document all surplus items received into inventory and does not maintain one database of all items received. The office does not always follow City rules related to transferring surplus items between non-enterprise and enterprise departments. In addition, all Surplus Property Office employees have unlimited access to inventory and inventory records, creating an inadequate segregation of duties.

The audit also determined that the City is following some recommended practices in managing surplus personal property:

    • Responsibility for managing surplus property is centralized.

    • An online listing of items that employees can look through when their department needs something is maintained.

    • Online auction websites are used to sell some items.

The audit included recommendations to protect surplus personal property from loss or theft and to strengthen the documentation of items as they move through the surplus disposition process.

Management agreed with the recommendations.

The purpose of performance audits is to identify ways to make the activities of the City more efficient and effective. Recent performance audits by the City Auditor’s Office have evaluated citywide overtime trends and management practices, the effectiveness of the City’s Traffic Management Center, the City’s payment process for outside vendors, ambulance crew shifts and response times, and the fire code inspection program.

To view these reports, including the latest audit on surplus property, please visit http://www.kcmo.org/auditor.

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